Help & Docs
mAI Priority helps teams score initiatives, gather delivery evidence, model ROI, plan work, and export to the tools they already use — without turning prioritization into overhead.
Features
Add initiatives to a shared backlog and score each one on Value, Urgency, and Effort from 0–10. The priority score is calculated as (value × value weight × urgency × urgency weight) / max(effort × effort weight, 1) — computed server-side, never client-supplied — giving every conversation the same transparent starting point. Filter by project type, status, or tag.
Each initiative moves through eight lifecycle phases: Idea → Discovery → Requirements → Solution Design → Ready for Delivery → Exported → Validated → Archived. A readiness checklist tracks required evidence. An initiative cannot advance to delivery without: a problem statement, value hypothesis, success metrics, a solution proposal or tech stack, an approved requirement, acceptance criteria, at least one test case, and no unresolved high-impact risks.
Capture functional and non-functional requirements with descriptions and acceptance criteria. Requirements start in draft status and are promoted to approved once reviewed. Approved requirement count feeds directly into the readiness score.
Log risks with title, impact level (Low / Medium / High), and mitigation plan. Track each risk through Open, Mitigated, or Accepted status. Open high-impact risks block an initiative from reaching Ready for Delivery.
Record decisions with context and rationale so future team members understand why a direction was taken. Decision logs make handovers cleaner and avoid repeated discussions.
Define test cases with steps and expected results. Track run status — Not Run, Passed, Failed, or Blocked. Link test cases to specific requirements. At least one test case is required for delivery readiness.
Break a ready initiative into tasks across To Do, In Progress, and Done columns. Assign tasks an owner, due date, estimate, and type (Research, Requirement, Design, Development, Test, Release). Flag blocked tasks and add notes. Time estimates roll up to project-level effort tracking.
Visualize start and projected end dates across the portfolio in a Gantt-style chart. Bar color reflects the priority score (green ≥ 6, amber ≥ 3, red < 3). Translucent confidence bands show how early or late a project could finish. A Today marker reveals what is overdue, on track, or upcoming at a glance.
Portfolio AI and Project AI draft planning artifacts — kanban tasks, requirements, risks, decisions, test cases, readiness evidence, and architecture diagrams — shown as proposals you review before anything is saved. The AI can never delete your data. Included from the Starter tier and up on the hosted SaaS.
Every project has a Financials tab, on every plan including Free, with four input cards: one-time investment (Dev, QA, PM, and Design hours across Planning, Development, Testing, Design, Documentation, and Deployment, priced by rates set once in Settings → Financial & Staffing, plus infrastructure, tools, and other one-time costs), ongoing monthly costs (hosting, licenses, and maintenance hours), and annual value (direct cost savings, time saved per user or by role, and revenue potential). From these it computes six live outputs — total investment, annual cost, annual value, net gain per year, payback period, and 3-year ROI. At the portfolio level, a 'Where to invest next' value map plots every initiative by return and by priority. Financials is also a selectable section in the PDF and PowerPoint stakeholder report export.
Export a project or the full portfolio as CSV or Markdown. CSV targets: Azure DevOps, Jira, Trello, GitHub Issues, and generic CSV. Markdown targets: Microsoft Planner, Teams/Wiki, and documentation sites. Exports include scoring data, requirements, risks, decisions, test cases, tasks, and estimates, so a receiving team has the backlog context without re-explaining it from scratch.
Workflow
Follow this sequence to keep things lightweight. The goal is better decisions, not a second project management system.
Readiness
The readiness panel in each project tracks the artifacts below. Required items must be complete before an initiative can move to Ready for Delivery; optional items add context but don't block the gate.
The timeline page shows every project that has a start date as a horizontal Gantt chart. Open a project, set its Start date and Projected end date, and it will appear on the timeline automatically. Projects without a start date are excluded.
Scoring
Score each initiative on three dimensions using a 0–10 scale. Weights for value, urgency, and effort are configurable per workspace, so comparisons stay meaningful for your portfolio.
High weighted value and urgency with low weighted effort rises to the top. Visual meters scale against the current maximum possible score for your workspace's weights.
Two AI helpers are available inside the app. Both show every suggestion as a proposal you review before anything is saved. The AI can never delete your data. On the hosted SaaS, AI helpers are included from the Starter tier and up.
Available on the backlog page. Sees all projects, their scores, tasks, and readiness. Use it to get a cross-portfolio view before a planning meeting.
Available on each project page. Sees the single project's full context: research sections, tasks, requirements, risks, decisions, and test cases.
Financial cost analysis & ROI
Four input cards feed three formulas. Every number on the Financials tab traces back to hours, rates, and dollar inputs you control — nothing is estimated by the AI. Available on every plan, including Free.
Each project's Financials tab is organized into four cards. Together they compute six live outputs that also power the portfolio-wide "Where to invest next" value map.
Financials is also one of the selectable sections — alongside Summary, Score, Research, Tech Stack, Requirements, Solution, Architecture, and Risks — in the stakeholder report export, available as both a themed PDF and a PowerPoint deck, so the same numbers you see in the app go straight into a leadership review.
Export a single project or the full portfolio when the handover evidence is ready. Exports include scoring data, requirements, risks, decisions, test cases, tasks, and estimates.
Structured columns aligned to each tool's import format.
Human-readable output for wikis, handover documents, and team channels.
Note on GitHub Issues: import is CSV-based through GitHub's own bulk-import tooling, which is picky about column headers — check the mapping before a large import rather than assuming a one-click match.
Need a narrative instead of a backlog file? Each project also has a separate Stakeholder Report export — PDF or PowerPoint, with selectable sections (Summary, Score, Research, Tech Stack, Requirements, Solution, Architecture, Financials, Risks) and a light or dark theme. It's a different export path from the CSV/Markdown backlog export above — built for presenting to stakeholders, not for importing into a delivery tool.
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